Committee Handbook

 2005

First Baptist Church

102 W Barton Ave

Temple, Texas

Committee Handbook

January 9, 2005

Baptism Committee

 Purpose: To assist the pastor in preparing for and administering the ordinance of baptism.

 Duties: Assist the pastor and candidates in preparation for the ordinance.

 Have complete charge of baptismal garments and secure replacements as needed.

Child Development Committee

 Purpose: To provide support as needed for the Child Development Center director and staff.

 Duties: Organize the involvement of church members and parents in the program as needed.

 Serve as liaison between the CDC and the church.

As appropriate, make proposals to the church that require church action.

 Serve as a support device for the director and CDC staff as well as an advocate for the children.

 Assist with the evaluation process of the CDC director.

Flower Committee

 Purpose: Oversee the securing and placing of appropriate floral arrangements/decorations in the church sanctuary and/or foyers.

 Duties: The chairperson, or committee member designated by the chairperson, will work with the pastor = s secretary in enlisting and contacting persons who volunteer to provide floral arrangements in the sanctuary on Sundays. Information about making arrangements with the florist will be given to the volunteer when committee/secretary contact is made.

 Check on Sunday morning to make sure that the floral arrangements have been received and appropriately placed in the sanctuary. (Floral arrangements are no longer being placed in the baptistry.)

Order Easter lilies and Christmas poinsettias as requested; place the seasonal plants in the sanctuary.

 Prepare Christmas decoration items and flowers that are to be placed in the sanctuary. Maintain inventory of Christmas items. Be responsible for storage of Christmas items.

 Water the lilies and poinsettias that are in the church sanctuary during their season.

 Purchase and place in the sanctuary an appropriate fresh rosebud for each new baby born into a family of FBC membership.

 Submit budget recommendations for appropriate floral and decorations as needed.

Hospitality Committee

 Purpose: To provide hospitality needs (food, etc.) for families within the church and/or guests as needed.

 Duties: Make arrangements for a meal for the family in the event of a death. Work with and through the appropriate Sunday School class or WMU. If no appropriate organization exists, be responsible for arrangements.

 Coordinate with church office regarding facilities for the meal.

 Assist the pastor and staff in providing for guests in times of special conferences, etc.

 Work with Food Service Director in the use of church kitchen facilities.

House and Grounds Committee

 Purpose: To evaluate church property condition and make recommendations to the church concerning maintenance and major repairs.

Duties: This committee will, with the aid of the church staff, periodically inspect all church property and develop in consultation with the church administrator and building superintendent policies and procedures for the church regarding building maintenance and repair.

 Make recommendations to the church concerning major repairs or expenditures needed.

Insurance Committee

 Purpose: To inventory and evaluate church insurance needs and secure adequate insurance for the church and its properties.

 Duties: Perform an annual review of the church insurance program and recommend changes as needed.

 Receive bids and determine carrier of various insurance coverages.

 Submit budget recommendations for insurance coverages.

Lord's Supper Committee

Purpose: To prepare for the ordinance of the Lord's Supper.

 Duties: Obtain and prepare elements of the supper.

 See that the table is properly and adequately prepared.

 Clean and store all Lord's Supper equipment.

 Recommend purchase of additional supplies for the Lord's Supper as needed.

Missions Committee
Purpose: To be aware of mission opportunities locally, nationally and internationally and to make recommendations to the church concerning those opportunities.

Duties: Make recommendations endorsing mission projects.

Review and make budget requests for the Direct Missions portion of our church budget.

Maintain communication with the churches, missions, and/or individuals receiving missions funding.

Work with the Bell Baptist Association to meet mission needs in our community.

Missionary Home Committee

Purpose: To provide housing for a missionary family during their furlough.

 Duties: Locate suitable housing.

Provide furnishings for the home, including furniture, kitchen utensils and appliances, linens, home decorations, etc. While on furlough, missionary families bring only personal belongings. Therefore, complete furnishings for the home are needed.

 Work with family in securing transportation.

 Work with pastor in inviting and scheduling missionaries to occupy the home.

 Submit budget recommendations.

Personnel Committee

 Purpose: To consider all matters related to the paid personnel on the church staff and make recommendations concerning salaries and policies.

 Duties: Continually evaluate the need for additional employees and new positions based on the program of the church and its needs.

 Prepare and update, as necessary, job descriptions for all employed personnel.

 Develop recommended salaries and benefits for church employees and present recommendations annually.

Work with ad hoc committees formed especially for the purpose of obtaining a particular staff person in determining salary and other special provisions.

 Plan and execute appropriate staff recognition activities as needed for Clergy Appreciation Week, special accomplishments, anniversaries, or retirements.

Support the senior ministerial staff, as requested, in matters of performance management and coaching of all employed personnel. The committee will conduct the performance appraisal for the senior pastor and provide the feedback directly.

Recreation Committee

Purpose: To plan, coordinate, and develop under the leadership of the staff liaison a program of recreation opportunities for the entire church.

Duties: Work with the church organizations in planning and guiding a total recreation program for the church which will endeavor to advance the cause of Christ by developing within the church constituency a spirit of unity through leisure time activities.

Know the recreational resources of the church and community, notifying the church of any organized city or area league plan which may involve them.

Plan, promote and conduct all-church fellowships from time to time.

Scholarship Committee

Purpose: To supervise and administer the Scholarship Fund established by First Baptist Church. The Scholarship Fund is intended to provide financial assistance for college students within the First Baptist Family.

Duties: Develop guidelines for the distribution of scholarship funds.

Review applications from students.

Determine the recipients for scholarships and the scholarship amounts.

Stewardship Committee

Purpose: To develop a balanced program of stewardship which includes annual budget development and subscription, assistance in financial administration and policies, and stewardship education promotion.

Duties: Receive and review budget recommendations from church committees, church organizations and staff for the preparation of an annual church ministries budget.

Prepare and recommend to the church for adoption an annual ministries budget for the fiscal year January 1 to December 31 of each year.

Review account systems and controls and recommend for church approval written policies and procedures.

Provide approval when required for expenditures within the framework of the approved church budget and current financial policies.

Recommend for church approval the expenditure of funds not included in the church = s budget or provided for by designated funds.

Meet at least monthly with treasurer and church administrator to review financial statements, budget compliance, disbursements and give approval when required for the disbursement of designated and reserve funds.

Recommend needed adjustments in the budget.

Establish formal guidelines for investment of funds, bank account selection and cash management.

Recommend financing arrangements when required for expenditures such as vehicle replacement, building construction/remodeling, or other unusually large expenditures.

Evaluate material available and develop a plan of stewardship promotion to be used in annual emphasis and ongoing stewardship education.

Transportation Committee

Purpose: To be responsible for purchase recommendations, maintenance, and establishment of policies concerning all vehicles belonging to the church.

Duties: Work with church staff to see that all vehicles are checked regularly regarding necessary repair, general operational functions, oil change and chassis lubrication.

Establish and coordinate a volunteer fleet maintenance team.

Establish and coordinate a team for ensuring that transportation is provided for those unable to attend church functions without transportation assistance.

Establish policies concerning the use of church vehicles.

Evaluate condition of vehicles and make recommendations concerning replacement or disposal of such.

Establish policy concerning qualification of drivers of church vehicles.

Evaluate and regulate safety procedures in loading and in travel and take action to ensure the safety of riders.

Have vehicles certified as road-worthy before out of town trips.